🤵 Corporate English : Budget Preparation Conversation
Project Manager: Good morning! We need to finalize the monthly budget for the upcoming production cycle. Can you share the preliminary figures you’ve prepared?
Factory Accounts Officer: Good morning. Yes, I’ve consolidated the expenses for raw materials, labor, and utilities. The estimated total stands at ৳5,00,000. Do you have any additional requirements to include?
Project Manager: That’s a good start. We also need to factor in maintenance costs for the machinery, which should be around ৳50,000 this month. Have you accounted for any contingencies?
Factory Accounts Officer: Not yet. I was waiting for your input. Should we allocate 5% of the total budget for contingencies?
Project Manager: Yes, 5% should be sufficient. Also, we’re planning to test a new production process next month. Can we set aside ৳30,000 for initial trials?
Factory Accounts Officer: Certainly. I’ll include that in the budget. Are there any capital expenditures planned, like new equipment or upgrades?
Project Manager: Not this month. Let’s focus on operational costs for now. Could you provide a breakdown of the raw material expenses?
Factory Accounts Officer: Sure. Raw materials make up ৳3,00,000 of the total. This includes steel, chemicals, and packaging materials. Prices have increased slightly this month.
Project Manager: Noted. We’ll have to monitor those costs closely. Let’s finalize the budget by including these adjustments and submit it for approval by Friday.
Factory Accounts Officer: Understood. I’ll prepare the updated budget and share it with you for review tomorrow. Let me know if anything else comes up.
Project Manager: Thanks for your cooperation. Let’s ensure everything is accurate and on time.
